Saturday, March 31, 2012
Friday, March 30, 2012
Tuesday, March 13, 2012
WORKING DOCUMENT
Background
This working document provides direction and guidance for the
school policy and program implementers. These are in line with the policies enshrined
in the policy documents. Therefore, the implementers (teacher and the other
staff) are to as far as possible strictly comply with the procedures and
instructions given in here.
School
Management Board
The School Management Board will meet
once or twice a year chaired by Dasho Dzongdag. The board has the following
responsibilities
1.
Provide directions for implementations of education policies and
plans.
2.
Mobilize adequate resources (human, material and finance) for
the school improvement.
3.
Make important decisions forwarded by the school management
team.
4.
The board will, however, not interfere in the internal
administration of the school.
The
three activity areas and the roles and responsibilities of the in-charges and
committees are:
·
Academic activities
·
Co-curricular activities
·
Students Support Service Activities
Academic
activities
·
Admission committee
·
Examination committee /Timetable committee
·
Professional development committee (SBIP)
·
Monitoring committee: the HODs
·
Award committee
Roles of the Academic Head:
·
Co-ordinate all activity under the academic affairs
·
Plan academic plans
·
Schedule substitutions
·
Conduct meeting of the different sub
committees as and when required.
·
Submit report to the administration on the academic activities
·
Inform school administration about
the teacher requirements in different subjects
·
Prepare substitution duty when a
teacher is on leave.
·
Make sure proper monitoring is taken
place and report the principal of any lapses.
Examination
Committee
·
Carrying out examinations and assessment
·
Maintain question bank for the school
·
Print examination papers
Timetable committee
·
Prepare and circulate class time
table for teachers and classes.
·
Prepare school calendar in
consultation with academic head, student support head & co-curricular head.
·
Prepare TOD rosters.
·
Prepare class timetable and school
timing.
·
Prepare school timing, both summer
and winter.
Roles
of admission committee
1.
Workout the number of seats available in the school before the admission
starts.
2.
Fix the date of admission and carry out the admission in
compliance with the education policy.
3.
Circulate admission forms.
4.
Verify students documents
5.
Maintain the admission register.
6.
Maintain a database of the students enrolled along with their
personal details.
7.
Make sure all required documents are produced before the
admission is done
Award
committee
·
Make budget projection for the award
·
Maintain records of all the activities in consultation with the
in-charges
·
Arrange award night
Classroom
teaching and learning:
·
All teaching must have a well planned lesson
·
Six periods of 55 minutes system is instituted in the school.
·
On Wednesdays the length of the periods will be reduced to 50
minutes as it is the club day.
·
The classes on Saturday will start at 8:20 am as the school does
not have morning assembly. This is done to allow more time for School
Agriculture work and GNH work on Saturdays.
Substitution
·
The principal/vice principal will inform the academic head on
the absence of teachers.
·
The head will arrange the substitution classes.
·
The substitute will not just go into the class but teach the
lessons planned by the teacher on leave or teach his own subject.
·
The academic head must maintain a register to arrange to send
teachers to the class where a teacher is on leave and the class is empty.
·
All teachers must willingly take up the responsibility.
·
The head must report to the administration for record in case a
teacher refuses to take up the job.
·
Some classes can be sent to the library for reading to encourage
reading.
Remedial
classes
·
The concern subject teacher will find out and submit the list of
students to the academic head.
·
Academic head will make time schedules for all remedial classes
after having got the details of the students list from the subject teachers to
make it more official and avoid clashes in timing.
·
In the beginning of the year teachers must find out the list of
students who achieved less than 45% in the last exam and take remedial class.
·
The after the quarterly test the teacher must base on their
performance on the test and change the list and do the same after the midterm
examination.
·
The concerned teacher must keep proper record of the remedial
help offered.
·
Teachers who find that there is no need of remedial class must
submit in writing to the school management through the academic head.
Responsibilities
of Subject teacher:
1.
Refer and get acquainted with the latest updates of the subject
content and syllabus.
2.
Prepare yearly and daily lesson plan for the lessons and be able
to produce whenever required by a compatible officer/monitor.
3.
Be mindful of the qualitative and qualitative coverage of the
syllabus
4.
Provide individual help and remedial for the needy ones.
5.
Maintain records of the internal assessment and CA.
6.
Keeping the class teacher and the administration/academic head
informed of any problem with the subject and the students in the class and
subject he/she teaches.
7.
Carry out the correction of students work on time and provide
necessary grades and comments for the works for future improvement.
8.
Make sure all their questions papers are received from the
examination committee and bound and submitted back to the committee.
9.
Carry out result analysis for future correction and help.
10.
Maintain attendance of students and calculate the attendance
percentage in the end.
11.
Maintain discipline of the class.
12. Reinforce
and encourage students learning.
Class
teacher
1.
Take attendance in the morning assembly
2.
Prepare result sheets and progress reports and consolidated mark
sheet of the class.
3.
Maintain record of internal examination marks given by the
subject teachers.
4.
Maintain the classroom resources as he is accountable for them
along with the captains.
5.
Look after the discipline of the class (dress code, hair, etc.).
School
Monitoring Service System
The principal and vice principal will
monitor the school monitors (HODs) and the monitors in turn will monitor the
teachers under their care.
The school has the following departments
to enable better monitoring and support system.
1.
HOD of science department;
1.
HOD of Mathematics Department
2.
HOD of Dzongkha Department
3.
HOD of English Department
4.
HOD of Social Studies
5.
HOD of Commerce and Accountancy
Monitoring
committee
Roles
of monitors:
1.
Provide support where ever necessary.
2.
All the monitors are required to have
their own schedules/plans for monitoring their members’ plans weekly and the
students work twice in each term.
3.
Maintain records of the monitoring
exercises carried out in their files.
4.
They are also required to prepare and submit a
report at the end of each month to the academic head and the principals.
5.
Help the administration in the year
end performance evaluation rating.
6.
All the monitors should carry out
weekly monitoring of the lesson plans prepared by the concerned subject
teachers under him.
7.
Be party to performance rating for the teachers under their
care.
8.
Be accountable to the higher authority when it comes to
monitoring.
9.
The principal/vice principal will monitor the academic role of
the monitors.
1.1
Professional
Development
Role
of Professional development committee
1.
Finding the need area and organizing SBIP
2.
Properly plan at the SBIP and PD in
the beginning of the year with well specified date and time.
3.
Keeps a list of the teachers attending Dzongkhag and national
level professional development program.
4.
Nominate and find out the resource persons and facilitators from
within and outside the school.
5.
Carry out the program.
6.
Maintain record and write report wherever necessary.
7.
Finding and deciding the target
group, focal person and materials needed for the activity.
8.
Carry out a review of all PD program and maintain records.
Students
Assessment
Achievements have
to be assessed and the two types of assessments are summative (examination) and
the formative (continuous) assessment. The two are assessed in the following
manner.
The whole year weightings for examination and the
continuous are as given below. The combination of both will determine, in the
terms I and II, the overall performance of the student.
|
TERM
|
C.A. %
|
W.E. %
|
TOTAL
|
|
Mid Term
|
10
|
30
|
40
|
|
Annual
|
10
|
50
|
60
|
|
Total
|
20
|
80
|
100
|
CA for classes VII and VIII for language and
mathematics: 30
Examination
Examination will be under the direct
supervision of Academic Head who heads the examination committee.
Roles of examination
committee
1. To draw up Examination Timetable three weeks before
the start of examinations.
2. To run off copies of the question papers and pack them
3. To ensure that the question papers are proof read by
the question setters before making multiple copies
4. To draw up seating plan, arrange examination rooms
and affix Index Nos. /Roll Nos. on the desks/tables.
5. To draw up a checklist of requirements for the
examinations well in advance prior to the commencement of examinations
6. To ensure security and confidentiality of the
examination documents
7. To ensure all the arrangements required for the
smooth conduct of the examinations
8.
To make sure
that teachers are typing and binding their own question papers to help avoid
leakage.
9.
To come up with
duty roster before the start of the examination.
10. All pages of answers sheet to be stamped with school
seal.
Roles of Examination Controller
1.
Co-ordinate examination
2.
Conduct a briefing session for all
the teachers before the examination.
3.
Preparing timetable in consultation
with the committee
4.
To prepare the invigilation roster
before examination.
5.
To maintain attendance record of the
examinees at the time of examinations.
6. Declare the results of the examinations.
The weighting for the Examinations
is underlined below:
First Term : 30
Second Term : 40
Total : 70
Note: 30% is devoted to Continuous Assessment
(refer to the CA Policy)
Examination
Result declaration and Result Analysis
·
Results
will be declared on the date/day agreed as reflected in the school calendar by
the respective class teachers for all the classes for mid-term examinations.
·
The same
will be announced formally in the assembly by the exam co-coordinator and the
first three position holders from each class will be felicitated.
·
Parents of
the wards may be informed through their wards and may be invited if the school
feels so. All result must be confidential.
·
The
overall results of the classes VII, VIII, IX and XI will be declared on 18th
December by the respective class teachers.
·
The
details of the results and the statement of marks shall be made available in
the school after the declaration of the overall results.
·
The
students present on the day of result declaration may collect their statement
of marks on the day itself and for the rest of the students shall be sent by
post in the self addressed envelopes within one week’s time after the
declaration of the result (for classes IX and XI).
·
Students
and parents can come to the teacher and confirm their marks for the annual
examination.
·
All
inquiries regarding the results should be made through the Head of the school.
·
Result
analysis will be done after the declaration of the results by the individual
subject teachers and compiled by Examination Committee especially after the
mid-term examination in order to check on the students’ performance and to work
out the suitable remedial measures (for all the grades).
Rechecking
and Retaining of Answer Scripts
While rechecking of answer scripts will apply BBE’s
conditions and formalities for Annual Examinations (Home), Midterm Exam’s
answer scripts will be returned before results are declared. Retention of
answer scripts for Final Examinations (Home) will be 60 days after the
declaration of the overall results (for classes VII, VIII, IX and XI only).
Note: It is mandatory for all the students of classes X and XII
(candidates appearing for the Board Examinations) to fulfil all the
requirements set by the school i.e. to successfully pass the internal
examinations conducted by the school including the trail run.
To decide whether or not a candidate appearing for Board Examination is
eligible to sit for the said examinations will be left to the sole discretion
of the school strictly governed by the Education Policy.
Nature of
assessment will depend on the curriculum framework vis-Ã -vis assessment
criteria set by the CAPSD/Examination Board for all the grades.
2.1 Formative/Continuous
Assessment
Students will be continuously assessed in the form of
Class Work (CW), Home Work (HW), Unit Tests (UT) and Project Work or Practical
Work (PW). The weighting is:
All subjects except English and Dzongkha for class
VII-X
|
C.A
|
C.W
|
H.W
|
Q.T
|
P.W
|
TOTAL
|
|
Term-I
|
3
|
3
|
9
|
…..
|
15
|
|
Term-II
|
2
|
2
|
6
|
5
|
15
|
|
Total
|
5
|
5
|
15
|
5
|
30
|
QT
Quarterly test
For English and Dzongkha (VII- XII) Reading portfolio
(4.5), Writing portfolio (4.5) and Quarterly test (6)
For XI-XIl Science
Stream
|
CA
|
Q.T
|
PW/Assi
|
Practical
|
Total
|
|
Term-I
|
3
|
7
|
-
|
10
|
|
Term-II
|
3
|
7
|
10
|
20
|
|
Total
|
6
|
14
|
10
|
30
|
For XI-XII Commerce Stream
|
CA
|
MT
|
Assign
|
Presentation
|
Total
|
|
Term-I
|
6
|
4
|
-
|
10
|
|
Term-II
|
6
|
-
|
4
|
10
|
|
Total
|
12
|
4
|
4
|
20
|
Class Work (CW):
Some examples of CW may be group discussions, reading, writing, drawing,
problem solving, student participation and practice (conduct, interest/attitude
towards learning/activities) etc. Following is the Assessment criteria.
Criteria:
Presentation
Participation
Improvement
Language
Deadline
Homework (HW)
Assessment
Criteria:
Completion
Presentation
Consistency
Originality
Deadline/Time
Frequency
of CW & HW: Once in every two to three weeks and a monthly record for
grades/marks to be maintained by subject teachers
Quarterly
Test
·
Quarterly test is to be conducted twice in a year (one in term one and
other in term two).
·
All subject teachers should set questions for 30 marks.
·
Marks should be recorded by the concerned subject teachers for
calculating continuous assessment.
Project Work (PW)
Project Work is an extended learning activity
undertaken by a student related to a topic in the syllabus involving the
student in processes such as information gathering, interpreting and presenting
the information in a logical sequence and written form under the continual
guidance and support of the teacher. Here, the process gains much more
attention and recognition than the product, which of course is taken into
account.
Following
is the Assessment Criteria:
Content (Relevancy, Language, Completion)
Process (Planning, Execution, Authenticity, Deadline)
Presentation (Neatness, Layout, Legibility,
Word Limit)
For XI & XII Science, 7 %( for home exam) of the total marks are
evaluated as part of Project Work in Physics, Chemistry and Biology. Not to
over burden the students with project work at the same time, the academic
committee must come with a schedule for the teacher to follow.
Only ONE Project Work should be assigned for the whole Academic Session
in the subjects as specified above according to the schedule. Project Work
should be hand-written and strictly
A4 Paper should be used.(provisions of A4 papers will be arranged by the
school) Computerized Project Work does not carry any bonus marks.
Practical
Work
Practical Work is carried out for Physics, Chemistry and Biology as
prescribed in the syllabus instead of project work for Grades IX and X during
the practical periods. In case of grades XI and XII, both are undertaken by the
students. Following is the assessment criteria;
1. Preparation
2. Procedure
3. Observation
4. Inference
5. Presentation.
·
All forms of assessment mentioned above must be recorded and maintained
in the class CA form by the subject teachers.
·
The records will be counter signed by Monitors and Academic Head at the
end of each month (for PW, at the end of scheduled time) who will also look at
the work corrected before signing the records.
The grades/marks
obtained will be acknowledged to the learners at the end of each month (for PW,
at the
·
end of scheduled time) in each class by the Subject Teachers concerned
who are also responsible for compiling records for onward submission to the
Class Teachers at the end of each term.
·
For XI & XII Science, 20 % of the total marks are evaluated by
Practical Examinations in Physics, Chemistry and Biology.
Award committee
·
The award committee to maintain all records of all the
students.
·
Budget projection to be done in the beginning of the year.
·
Call staff meeting for the endorsement of the nomination.
·
Organize award night.
Time
table
·
Class timetable and school timing will be prepared by the
timetable committee.
·
The committee will meet as and when required.
·
The committee will prepare the time table in the beginning
of the academic year and make necessary changes with the departure and arrival
of teachers.
Responsibilities
of library assistant
1)
To maintain an objective and open attitude of understanding,
courtesy and concern for the needs of the students and teachers.
2)
To serve all students and teachers equally in proportion to
their needs.
3)
To make the resources and services of the library known and
easily accessible to all users.
4)
To share knowledge, experience and expertise with all users.
5)
To ensure that library is maintained in a clean and tidy
condition and the area complies with Health and Safety requirements.
6)
To update the library stocks once a year.
7)
To assist users, to retrieve information from a variety of
sources.
Students’
responsibility while loaning books from the library
1.
Make sure that name, class and return date are recorded by the
librarian.
2.
Safekeeping of the book which is being borrowed.
3.
While returning book, make sure that the librarian cancels your
loan.
4.
In case of lost or damage of book, report this to the librarian.
Membership
·
All the staff and students of the school will be the members of
the library.
·
All the students are issued one membership card each worth Nu.
5.
·
Membership cards are non transferable and books borrowed against
membership cards will be the responsibility of the card owner.
·
Duplicate membership cards may be issued on loss at a cost of
Nu.10.00 Per card.
Code of conduct in the Library
1.
Smoking, eating, chewing, drinking and unnecessary conversation
are prohibited in the library.
2.
Writing on or otherwise defacing or damaging library materials
is prohibited.
3.
A person who is not a library member shall not proceed into the
library beyond the issue counter without permission.
4.
A person leaving the library must present all library materials
for inspection, when they leave the library.
5.
The borrowers should check that the books loaned are in condition.
Any mutilation noticed at the time of issue must be informed to the librarian.
6.
Any book found mutilated at the time of return will be incurred
a fine which will be equal to the cost of the books.
7.
The members are not allowed to bring his/her belongings like
books, files, bags etc. inside the library.
Loan Rules
1.
A borrower remains responsible for any library materials on loan
as long as the loan record remains.
2.
Borrowers are responsible for lost and damaged of library
materials in their names. They are required to report to the librarian any loss
or damage of the library materials on loan to them.
3.
If the book is not returned on due date the librarian may send
the reminder. If the borrowers fail to return library materials on date
specified in reminder letter, a
fine of Nu.5/- per day per book shall be charged.
4.
The users who lose, damage library materials will be required to
pay the cost of replacing the same. If any fine incurred remains unpaid the
right of use of the library is suspended till the time the amount is paid.
Reference Materials
Reference materials are to be used
only in the library. Unauthorized removal of materials from library is regarded
as serious offence.
Renewals
Library materials which have been
already borrowed may be renewed once if they are not been reserved by another
user.
Issue System
When the book is borrowed a membership
card is to be given at the library counter. The card will be returned to the
members only when the book is returned.
Loan
periods are:
Reference: Non circulating (For use in
the library only) [teachers are allowed for a maximum of 3 days]
Current issues of periodicals do not
circulate.
Non-current periodicals may be checked
out for one day.
Video Tapes 3 days
CDs 3 days
Audio-tapes 3 days
Books 1 week
Overdue fines, damaged and lost
Materials
Fines for overdue materials are Nu.5 per day. A first
notice is sent after the material is due. If the material is not returned
within a designated period, a second notice will be sent indicating the amount
owed. If an item has not been returned after 60 days from the day it was due,
the user will be charged the replacement cost of the book plus processing fees.
If the borrower fails to pay these fines, he/she will be forbidden to take the
books and result withheld besides having to pay the full cost of the book.
Users who have been sent an overdue
notice may be denied borrowing privileges until those overdue materials are
returned or paid for if lost and/ or damaged.
If a users has lost a material, they
will be assessed the full amount of its cost, plus Nu.50 as processing fee for
replacing it. All fines collected are deposited in the library’s book account.
LABORATORY
(Science and Computer)
Roles
and responsibilities of science laboratory
Assistants.
a)
Identify the science equipment, chemicals and have the knowledge
about storage of chemicals, equipments, location and design the store.
b)
As per syllabus work out the list for requirement of chemicals
and equipments.
c)
Issue different equipments to students as per syllabus.
d)
Communicate effectively with teachers and the students by having
good knowledge on practical techniques in the science Lab.
e)
Assist students in locating and providing the necessary
equipment and chemicals during practical work.
f)
Assist the teacher to set up the laboratory for all science
practical work.
g)
Visit nearby field or forest to collect plants, insects or their
parts (flower, stem, roots) for practical work.
h)
Maintain a stock register of the equipments and chemicals.
i)
Maintain a separate register for broken or damaged items and
calculate the fine amount of each student before the annual exam.
j)
Work out a list for procurement of damaged equipment and
exhausted or expired chemicals.
k)
Arrange proper water supply, gas and electricity for conducting
experiments.
l)
Identify the causes of hazards in the laboratory and provide
safety measures accordingly.
m)
Keep first aid box ready.
n)
Insist the students to open and close the windows to avoid laboratory
accidents.
o)
Ensure tidy habits and good environment in the laboratory.
p)
Improve simple equipments by using locally available materials.
q)
All laboratory assistants should be present in the laboratory
during practical periods to avoid the loss of instruments.
r)
Clean the laboratory equipments, glass wares and specimens right
after the practical.
s)
Prepare laboratory solutions and distribute to students.
t)
Inform the subject
teacher, when on leave.
Responsibilities
of the computer lab assistant
1.
Take care of the overall lab
2.
Take care of the computers
3.
Maintain stock of the lab equipments
4.
Maintain cleanliness
ATTENDENCE
POLICY
Attendance
in the school will be monitored in the following ways. If a student does not
achieve the minimum requirement that particular child will be disallowed to
write his/her annual examinations. Both
excused and unexcused leave will be considered absent from the class.
Excused Absences
An
excused absence of a child from the school is absence with proper permission
being gotten. Leave will be given on the following ground:
1) Personal illness: Any appointment with the health professional that is made during the
regular school hours but must be supported by medical prescriptions/certificate
and advised by the doctor for the necessary rest.
1. Family emergencies but must be approved in
their dairy.
2. Court ordered appearance.
3. Representing the school at an event or being
selected to attend an event.
4. School approved activities.
The students will maintain leave records in
the dairy that is with them.
Unexcused
Absence
If the
leave is not approved and any absence in which a student fails to comply with
the school’s leave procedures, the absence will be considered as an unexcused
absence. Upon the return of the child the child will have to bear all the
penalties laid down for the offence.
Implementation
·
All boarder students should report for morning and evening study on
time and attendance will be taken by the TOD with the help of room captain
(house or school captain) and maintained by the academic head.
·
All students should attend the morning assembly without fail, unless
they are exempted under special grounds and all class teachers will take
attendance in the morning assembly.
·
All attendance
record must be maintained by the academic committee both in soft and hard
copies. The committee must report to SSSS committee on the alarming cases long
absences of children. The SSSS committee must then follow the school
disciplining policy.
·
Besides class hours (6 periods) all students should attend morning
study, assembly, evening study, SUPW and all other activities like literary,
cultural & sports. If a student is absent for any one of the activities
mentioned above six times or six periods, he/she will loss one day‘s attendance.
And necessary punitive action will be taken by the academic and SSSS committee.
·
Each subject teacher will maintain their own class attendance and if
any child fails to achieve 90% attendance in their subject, the concern will
not be allowed to write examination in the end of the year.
Types of
leave and the authority to grant leave
1. Sick leave: Must be validated by the warden
and matron and in-charge and notified to the SSS head and academic heads.
2. Overnight leave: Warden and Matrons in the
presence of parents.
3. Leave more than one day: class teacher,
wardens/ matron, principal or vice principal.
4. Leave for one/two periods: subject teacher/s.
Procedure for
long term leave
Long term leave for students will be on
health and domestic ground. In case a student has to go for further medical
treatment or the student has to leave school for a longer duration, the
concerned parent or a reliable guardian has to be report to the school. The
school will then hand over the students with proper handing taking letter duely
signed in the handing/taking form given is here under.
DHSS/Adm-21/2010/ Date……………..
Handing Taking of Student
The school
hereby handover Miss/Mr……………………………… class …………, to
Mrs/Mr…………………………………parent/guardian as she/he is …………………………….. and cannot attend
his/her regular classes as per the office order No…………………………………….. of Daga HSS,
dated ……………………….
Handed over
by:
Taken over by:
Teacher
on Duty (TOD)
1.
TODs to be in formal dress when on duty
2.
Monitor the activities of the day.
3.
Monitor studies.
4.
Take attendance for studies.
5.
Holding morning assemblies.
6.
Making announcements in the assembly.
7.
Concern TOD who is on leave/official duty/workshop must arrange
a substitute.
8.
Carry out all work on the day.
9.
Supervise and monitor meals and prayers and submit a report to
the school administration by way of filling up the required information in the
provided register.
STUDENT
AND STAFF SUPPORT SERVICES
The SSSS head and the committee under
this area will take care of all the students and staff support services in the
school. Their roles are as follows:
1.
Students
and Staff Support Services
·
Green School
·
Discipline
·
Mess
·
School Development Fund
·
Disaster Management
·
Counseling Service
·
Take care of Health and hygiene
·
Choeshed larim and law Orientation
·
Staff and students gatherings(farewell/welcome/get-together)
Green school for green
Bhutan
All
the teachers and the students will have to work towards making Daga HSS a green
school by encouraging the following:
1.
Physically green: plantation and cleanliness policies
2.
Intellectually green: encouraging learning
3.
Socially and psychologically green: encourage fairness and
provided safety and acceptance to all the members of the school.
4.
Academically green: encourage students to learn what is good and
the benefits of learning and possessing academic knowledge.
5.
Culturally green: promoting and practicing the rich heritage of
Bhutanese culture.
6.
Morally and ethically green: doing good and right things.
7.
Spiritually green: through meditations and prayers.
Cleaning
of School Campus
Maintaining cleanliness is very
important for schools where students have to live with the values of
cleanliness. Therefore, the school will implement the school cleanliness policy
in the following manner.
Classroom:
The class captains and class teachers will be responsible for
the cleanliness of the classroom and the surroundings. They will be fully
accountable for that and they are responsible for preparing the cleaning roster
for the class.
·
The classrooms should be cleaned twice daily: once in the
morning and then in the afternoon. The dustbins to be emptied accordingly.
·
The classrooms should be washed every Saturday.
·
The class teachers will constantly monitor the cleanliness of
their respective classes and the surrounding.
Hostels:
The warden, matrons and the captains will be responsible for the
cleanliness of the hostel and the surroundings.
·
Every morning all the hostel dwellers will carry out the room
and surrounding cleaning.
·
A major cleaning will be carried out under the supervision of
the matrons and wardens on Sunday morning.
·
Each room will be provided with brooms and dust bin to help keep
the hostels clean.
·
The matrons and warden to come up with the rules and regulations
for the hostels to help maintain cleanliness in and around the school.
Toilets:
Cleanliness of toilets is very important.
·
The school will provide brooms and detergents for cleaning the
toilets. Toilets must be kept cleaned round the clock.
·
The hostel toilets will be cleaned as per the roster developed
by the matron and the wardens.
·
The day toilets will be cleaned every day as per the rooster
developed by the Health In-charge (class wise).
·
To maintain cleanliness of the toilets, the school will keep the
toilets fully supplied with water.
·
Every user will make sure that the toilet is flushed after it is
used.
·
Toilet user education will be given on regular basis.
Multi-Purpose
hall and the administrative block:
·
The school sweeper will sweep these areas every day after the
breakfast and lunch while the girls will clean it after the dinner.
·
The MPH will be washed by girls following the rooster prepared
by matron.
·
The school will provide detergents.
·
The administrative block will be cleaned every morning and
evening after the class.
Surrounding
areas:
·
The school area will be divided as per the number of sections.
All sections will be given an area to be cleaned.
·
Cleaning will be carried out every day before the morning
assembly while the day scholars will clean the road from the main gate to the
ground gate.
·
The concerned class teacher will be responsible to monitor the
cleanliness of the areas.
·
Vice principal and principal to monitor the cleanliness and in
case no cleaning is done, the concern class has to sacrifice their first period
and clean their given area.
Laboratory
·
The concern lab assistant will ensure that the labs and its
surroundings are kept clean with the help of the science/computer.
Library
·
The Librarian will ensure that the library block and its
surroundings are kept clean by taking help from the students and the school
sweeper.
Outing for students
Boys
and girls will go outing on alternate Sundays after lunch.
·
Students on outing will be in our national dress.
·
The outing time will be from 2pm till 4pm.
·
Students will be issued
out pass during weekdays if need be felt in going out of school campus on
genuine ground.
·
Money order for students will be collected by the school
supporting staff.
·
A fixed line telephone if required will be provided in both the
hostels for emergencies.
Awareness Programs
Country’s law
The school will
organize an orientation for the awareness of the law in the school once a year
by inviting the district Magistrate and the Officer In-charge of the RBP. It
must happen in the beginning of the year. This is aimed to help students
broaden their understanding on the laws and thereby act accordingly.
Meditation and Choeshed Program
To
provide spiritual training and broadening the spiritual minds of our children,
the school will invite guest speaker like Lam Neten or other eminent religious
figures to the school for choshe. It must take place in the first term of the
year. Meditation will be encouraged and
practiced every morning assembly and in the 1st and the 5th
period of the day. The program will be co-ordinated by SSS and the cultural
in-charge.
Discipline
Discipline
is one single entity that brings peace, success and happiness. Without it,
nothing worthwhile would happen. Therefore, all must comply with the sets of
rules and regulations of the school. Below are the dos and don’ts and the
consequences of dos and don’ts.
Do’s
1. Punctuality:
All staff and students are expected to be punctual in all school activities.
2. Attendance:
Attend all the class, studies and the other school activities.
3. Respect:
All staff and students must respect:
i.
The rules and regulations of the school.
ii.
The country’s culture
iii.
The other person as human being
iv.
Yourself
4. Care: All staff and
students must take care of the following:
i.
School property
ii.
Every being
iii.
Yourself
iv.
The environment
5. Manner:
staff and students should exhibit civilized manners and should conform to the
Bhutanese etiquette of Driglam Namzha.
6. Study:
studying is the most important reason that have brought everybody to the school
and it must be given the first priority. Get yours doubts clarified and live
with no doubts.
7. Students
to keep their keep their cash or
valuable items with warden/matron. Complains of lose of cash and other
valuables will not be entertained.
Don’ts’
Do not do the following things. The following are the three categorized
offences against which disciplinary actions will be taken:|
1.
Category
one: offences
|
Consequences
|
|
a) Absent
in any school activity
b) Bunking
class
c) Shouting/screaming
in the MPH/study rooms/school campus.
d) Coming
late to the school activities
e) Cheating
of all nature
f) Bullying
others
g) Eve
teasing
h) Inappropriate
dressing (hair, cosmetic, jewelries, tattoos etc)
i)
Graffiti and littering
j)
Not completing tasks on time
|
1st instance: Teacher - Student
conference/counseling, verbal warning,
2nd instance: Detention,
SUPW, parent notification.
3rd instance: category 2
intervention1.
|
|
This category is to be dealt by the
concerned teacher. All teachers are to keep proper records and report to the
SSSS head who keeps all the final records in soft copy to save resource.
|
|
|
1.
Category
two: offences
|
Consequences
|
|
a) Fights
b) Forming
groups
c) Possessing
and reading unsuitable media
d) Prowling/
black mailing
e) Name
calling
f) Foul/indecent
language
g) Defiance
to authority
h) Business
transaction
i)
Use of verbal and physical threat
j)
Love affairs among students and
outsiders.
|
1st instance: counseling,
discipline committee intervention, taking undertaking from the student,
parent notification.
2nd instance:
parent-students-principal conference, suspension from the school with
permission from the DEO.
|
|
This category of offences should be
dealt by the discipline committee.
|
|
|
Category
3: Offences
|
Consequences
|
|
1. Gambling
2. Substance
abuse
3. Forgery
4. Vandalism
5. Destruction
of school and other’s property
6. Theft
7. Possession
harmful implements
8. Formation
of gang
9. Bringing/
possessing fire works
10. Sexual
harassment and molestation
11. Repeated
offences of all nature
|
1st instance: Counseling,
undertaking from the student and the parents, inter-changing of the school. In
case of serial No. 4 and 5 the concern must replace the property beside other
penalty (within 15 days).
2nd instance: call
parents and suspend from the school with permission from the school. A
boarder student will lose his/her boarder ship. The students to be issued TC
at the end of the year along with the result.
3rd instance: instant
termination from the school with the permission from the DEO.
|
|
To be dealt by discipline committee
|
|
All action taken by the school will be
properly documented. Student suspended will be issued office order and the
parents will be called and the students will be handed over with properly
signed handing taking document.
Cell
phones:
Cell phones are not necessary in the
life of students particularly when in school as it is a distraction to them.
Therefore, the school does not allow students to posses mobile phones. The
students will be made well aware of this policy. Upon this if students are
found possessing one, the school shall confiscate and it will never be return
back. The phones will be auctioned at the end of the term or year and the
proceeds from the auction will go to the school development fund.
Case
outside school:
Cases of offences and crime that
occurs outside the school shall not be taken care by the school authority. It
will be dealt by the RBP and the school will not in any case involve.
Cases
of severe criminal nature:
Cases of severe criminal nature and that are
beyond the capacity of the school authority to deal with, will be handed over
to the police.
Concerned teachers, school captains
and class captains are responsible for constant supervision. The following are
the members for school discipline committee.
a)
Principal
b)
Vice Principal
c)
Concerned class teacher
d)
Matrons / Wardens
e)
Head of the 3 committee
Dress
code
All teachers and
students must comply with the dress code policy of the school.
1. Class:
All teachers and students must come in formal dress. Students can use eva
slippers during the months of June, July and August. However, wearing it is not
compulsory.
2. Outing:
All students must be in formal dress during the outing time.
3. All
official gathering in formal dress.
4. No
teacher, staff, boys and girls can wear extra long hair. The school SSSS
committee must set a standard for the length of students’ hair. The teachers
must be cautious of their own hair too. No dying and gelling to make different
unethical hairstyle will be allowed.
Counseling
Unit
Counseling is the main important means
of positive disciplining of the students. And it is the first steps that we
deal the children with all sorts of problems as we fully believe in positive
disciplining of our students. Students will be provided guidance and counseling
in the following areas:
1) Stress or anxiety
2) Depression
3) Academic motivation
4) Career choice confusion
5) Eating disorders
6) Substance abuse
7) Family relationship conflicts
8) Financial stress
9) Grief/loss issues
10) Intimacy, commitment, or relationship issues
11) Identity concerns (e.g., ethnic/racial
identity; sexual orientation, spiritual identity)
12) Thoughts and feelings about suicide or
self-harm
13) Anger or thoughts of violence
14) Violations of school rules and regulations
The school counselors have to maintain proper guidance and
counseling service record for future reference and to be produced when asked by
the higher authority.
Wardens
and matrons
In a boarding school the importance of
matrons and wardens far exceed that of others. They are like the second parents
to boarder students as, for nine months they stay under the care and supervision
of wardens and matrons.
The
following roles and responsibilities are expected of them:
1.
Looking after the general problems of boarding students ;
2.
Maintenance of discipline in the hostels;
3.
Maintaining students leave and attendance;
4.
Look into the problems of sick students and provide them first
aid, leave to go to the nearest BHU or hospital;
5.
Maintain cleanliness and sanitation in the hostel;
6.
Give counseling and guidance;
7.
Supervise SUPW within the hostels and gardens;
8.
Night check-up;
9.
Accompany children during PT under supervision of the school
sport instructor(SSI);
10.
Looking after hostel property
11.
Maintain student records within the hostel;
12.
Act as the member of discipline committee when the problem is
that of a pastoral care;
13.
Authorizing overnight leave
14.
Authorize outing of the students
Hostel
Rules
1. Every
individual must maintain their beds properly (with proper bed sheet, folding
blankets throughout the day).
2. No
one is allowed to hang the clothes in the room or hang from the beds.
3. Room
cleaner must clean the room twice a day. (morning and evening)
4. No
one is allowed to bring the food to the hostel other than sick students.
5. Everyone
must arrange your things like shoes, buckets, books, box, plates, cups and
slippers in a proper place neatly.
6. Bouncing
of ball is not allowed in the Rooms and Balconies.
7. Every
room must be washed on Sunday morning.
8. Students
are not allowed to cover your beds with curtains.
9. No
student is allowed to entertain the guest in the hostel without proper
permission.
10. All
the students must be present during SUPW or social work without fail.
11. There
should not be any movement after 10:00 pm sharp (every necessary work must be
done before 10:00 pm), if found you will be dealt seriously.
12. All
the above mention rules must be monitored by the respective house captains and
school captains.
13. Light
should be put off at 10:00 sharp and should be monitored by School captains and
COD.
14. Night
attendance to be done by COD along with school captains and report to warden
and matron.
Role
of Student Mess Committee
MESS/WFP
manage
The quotation for the supply must be
called in the winter and before the coming of the student in February. The
SSSS/mess committee will also act as the tender committee. There will be two
committees: one for the term one and other for the term two. The Student Mess committee
is supposed to comprise at least of the following active members:
1)
One as WFP In-charge
2)
Three teachers (one male,
one female, one SSSS head)
3)
One support staff
4)
One Male students
representatives
5)
One Female students
representatives
6)
One Cook
All the Mess Committee members are
responsible in managing and implementing the day-to-day feeding in school. The
essential roles are:
Responsibilities
of the committee:
1. Receive
the goods and commodities
2. Prepare
menu in consultation with the students
3. Verify
the physical and book inventory at the end of every month.
4. Sign
on the bills/receipts after proper verification before submission to the higher
authority
5. Meet
and make decision whenever it is necessary
6. Check
the quality of the food
7. Give
information of the quota that they get
8. Monitor
the cooks
9. To
maintain hygiene in store, kitchen and dining area.
10.
Put requisition as per the quotation
11.
Maintain the stock and issue register of both Mess and WFP
12.
Maintain the store cleanliness
13.
Submit Attendance, Quarterly Progress Report and Food Receipt
Report
14.
Check the stock and issue register and get verified from the
committee members and head of the school
15.
Monitor all meals
Dinning
Rules
1. Students
should report to the dining hall in time for all the meals. The hall will be
closed 15 minutes after the bell.
2. Students
are not allowed to share plates and mugs.
3. Students
are not allowed to eat outside the hall except on weekends and when the hall is
engaged.
4. Table
manners like eating neatly, quietly, cleaning the table after eating, eating
only after the grace and throwing the waste in the waste bin, are must for all
the students.
5. No
students are allowed to enter the kitchen and store except the mess captains.
6. Students
cannot take food to hostels and if found will be penalized accordingly by the
mess committee.
School
Development Fund
The SDF will be
used for various school development programs by a committee consisting of the
principal, the Vice Principal, SSS head and members and the Administrative
Assistant.
·
All the in-charges and the co-ordinators need to carry out a
budget projection exercise in the beginning of the year and submit it to the
committee.
·
The committee will work out the need and allot fund accordingly.
The in-charges will procure and submit the bills to the committee with all
formalities completed.
·
Principal /vice principal and the SSS head will audit the
expenditure. The fund should be maintained with the BOB account, Dagana, for
transparency.
·
The SSS head with its member to make expenditure statement and
show the balance to the whole school on monthly basis.
·
The in-charge must use the form that has been developed by the
committee to make use of the SDF.
The following are
the areas where SDF is being utilized.
·
Students health and welfare
·
Club activities
·
Green School projects
·
Prizes
·
Meetings
·
Observation of important days
·
School picnic
·
Office items
·
Miscellaneous
Role
of School Development committee
1.
Collect SDF
2.
Take care of the fund
3.
Approve the budget proposal
4.
Verify the expenditure
Roles
of the SDF in-charge
1.
Maintain and update daily accounts
2.
Make statement of SDF expenditure quarterly and display on the
students and staff notice board.
3.
Make statement of any income generated and expenditure, and
display on the board for the transparency.
4.
Collect the SDF and other fees from the class teachers and issue
receipts.
5.
Maintain the record of all
money matters of the school
6.
Prepare and submit bills to Dzongkhag for reimbursement
7.
Prepare the voucher and make the payments accordingly.
8.
The SDF committee will compose of one or two staff as per the
size of the staff in the school
9.
The committee meeting will be held on mainly to discuss in
regards of utilization of SDF
10.
Yearly expenditure and balance report will submit to SMB and
parents during the meeting.
11.
Likewise any other fund raised or donation obtain by the school
will be looked by SDF committee.
12.
In case the school poses large amount,
the SDF members should do shopping and submit the bills to the Principal for
payments.
Roles
Staff secretary
ü
Organize staff gatherings.
ü
Organize staff meetings and pass notice register.
ü
Look after the welfare of the staff.
ü
Maintain the minutes of all meetings conducted.
ü
Maintain a personal diary of the unfolding events in school.
ü
Inform authorities about any problems in the staff.
ü
Collection of cash for gathering and other social events.
ü
Will act as an officiating principal in the absence of principal
and vice principal.
ü
Carry information from the administration to staff and staff to
administration.
User
Education policy
The property of the school belongs to
the school and correspondingly to the student and the teachers who use them. It
is our responsibility to take proper care of the property under our care. So
necessary user education will must be given by the concern in-charges and
teachers:
1.
Furniture
in the class room and hostels:
·
The in-charge will hand over all the furniture to the
wardens/class teacher and the captains/students.
·
Both parties must keep proper record of the condition of the
furniture.
·
The warden/class teacher and the captains/students (user) will
hand over the furniture back to the in-charge at the end of the year.
·
In case of any short comings and damages, the students
concerned/or the users will have to pay for the furniture. This includes
tables, chairs, green board, windows, doors, bunk beds etc.
2.
Electrical appliances and the window
frames and glasses:
·
The in-charge will make sure everything is fixed and is in good
condition in the beginning of the year.
·
The class teacher/warden/matron/captains will take over the
hostels and classroom from the school management in the beginning of the year.
·
They shall remain fully responsible for keeping the electrical
appliance and the window frames intact and undamaged.
·
In case of broken window frames and glass and electrical sockets
and appliances the class will have to replace the same.
·
All light must be switched off when the room is not in use.
·
The SSS to come up with policy and instructions for the users.
Textbooks:
Text books are expected to last for a
minimum of three years. Therefore, good care must be taken. Getting a new book
and returning it looking very shabby and in a condition that can’t be used the
next two year, the concern students will be made to pay full cost of the book
and the school submits the same to the revenue department. The books will be
stamped to indicate the age of the book in use.
·
Every student and teacher is responsible for taking care of text
books.
·
The requisition of text books will be prepared by the school
store in-charge with the help of all the teachers.
·
Students who received new text books must return the books in
good condition and if the pages are torn or misplaced, fines will be charged
accordingly.
·
If any of the books are lost, the concerned students should pay
the actual cost of the books plus handling charges 15%, 10% and 5% respectively
for 1st, 2nd and 3rd year.
·
If the students fail to pay the cost of lost book/s, the in-charge
will inform the class teacher to with held the result. In case of students who
are leaving the school, in-charge will inform the Office Assistant to with held
the TC and mark sheet/certificates.
·
Text books for students will be collected after each exam as to
avoid losses and further to keep the proper record by the in charge.
·
Items from store will be issued through requisition form.
·
Item required in the office will be issued to Administrative
Assistant and games items will be issued to games in charge.
Water:
Water is the most important component
that our body need. And the water that we drink and use must as far as possible
be clean water. Therefore, the water tank both at the source and the end will
be cleaned every month.
As elsewhere, water in Daga HSS does
not have the abundance of water. Therefore, the school will regulate the flow
of water to all the users. The SSS to come up with water user policy and
instructions.
Advices
to teachers and students (users of the school property)
1)
All the teachers and student must take proper care of all the
equipments, furniture and tools supplied to them.
2)
If anything is needed than it will be issued through requisition
form from the in charge.
3)
Do not keep water tap open when not in use.
4)
The street lights and campus lights will be put off when not in
use.
Care of properties
1)
We should lift the tables, chairs, and benches instead of
dragging them here and there.
2)
Not to spit Doma in the class room and stick chewed and chewing
gum under desk and chairs.
3)
We must switch off the lights when not in use.
4)
Do not open the doors and windows forcefully as it will damage
the latches and window glasses.
5)
We must not scribble on the desk and chairs.
6)
Do not fiddle with the electrical settings in the class room,
lab, library, MPH etc.
7)
Everybody should avoid playing inside the class room so as to
prevent the furniture from being damaged.
Captains
and the office bearers
Captains and other office bearers are
very important for the smooth functioning and management of the school.
Therefore, appointing right person in the right post is very important.
·
Nomination will be made by the staff faculty and the
administration.
·
Following are the captains and in-charges that the school will
have to elect and appoint in the beginning of each year.
·
Two school captains(one male and one female) from class XII.
·
Two assistant school captains (one male and one female) from XI.
·
House captains (one male and one female captain from each
house).
·
Health captains (1 for boys and 1 for girls).
·
Games captains (one male and one female).
·
Class captains (one male and one female) for all the sections.
·
Cultural captains (one male and one female)
·
One prayer captain
·
Two Water captains
·
One furniture and tool’s captain
·
Two Light captains(one male and one female)
·
One Bell captain
All roles and
responsibilities will be given to the concerned captains in detail and the
captains are expected to take up their roles seriously and dedicatedly. All
captains will be provided some badges and incentives like writing pens and also
will be provided with certificates at the end of one successful year as
captains. The captains whom the school management finds to be under performing
will be sacked and the vice captains can be promoted to the post of captain.
Roles and responsibilities of Councilors
School Councilors: School
Councilors are on the top of all the office bearers and are the connecting
links between the students (Stake holders) and the school administration. The
four school Councilors have the following roles and responsibilities.
In the hostels
1.
The Councilors will ring the rising bell, social work bell,
meals bell, studies bell and attendance bell.
2.
The Councilors will monitor the morning SUPW and give the
reports to the wardens/matrons.
3.
The school Councilors will make sure that all the cleaning areas
have been cleaned.
4.
The school Councilors are also responsible for the decorum in
the dining hall during the meal times and prayers. This includes chaos in the
hall, table manners, and students taking food to the rooms and the cleanliness
of the hall after meals.
5.
The school Councilor will make sure the lights are put off on
time.
6.
The Councilors will also lead the boarders for activities like
morning PT, studies, prayers, cultural programmes and games.
7.
The Councilors will report to the wardens/matrons, if any
outsiders, parents or guardians are seen in the hostel areas.
8.
Will substitute the wardens/matrons during the times when they
are out of stations.
9.
Will report to the authority of any theft, fights, bunking,
drinking and abusing cases.
10.
Will guide the students during the outing hours.
11.
Will take attendance after the outings and report the absentees
to the wardens/matrons.
In the school
1.
Coordinate all gatherings
like assembly, social works and competitions of any kind.
2.
Keep an eye on the
students during games time and report to the authority of any unsocial
behaviors.
3.
Substitute and help the
teachers’ on duty during study hours.
4.
Lead all students towards
hostel after studies, after the fourth period and after school.
House Councilors: The house
Councilors are on the top of all the members in their respective house. They
have two house advisors above them to guide them in times of need. The house
Councilors’ responsibilities are as follows;
1. Monitoring SUPWs in their respective areas during the morning
and weekend socials works.
2. Keeping the record of the students in their house and
maintaining the hostel daily attendance.
3. Putting off the lights in their respective rooms on time.
4. Conducting program when their turn falls.
5. Submitting list of participants for various competitions on time
to the respective coordinators.
6. Maintaining decorum in the dining hall when they are the CODs.
7. Coordinating inter-house competitions keeping records of the
participants and members being absent from any activities.
8. Helping school Councilors in the hostels, mess, studies,
programmes and other gatherings.
Disaster management
What will the
disaster management committee do?
·
The disaster management committee need to find out what category
of disaster is the school vulnerable to.
·
Prepare a management plan.
·
Conduct mock drill at the beginning of the each year
·
And keep the staff and the students aware of the plan.
·
Make regular reminders.
Daga HSS will be
vulnerable to the following disaster. So the committee will have to keep the
plan ready and implementable.
·
Earthquake
·
Fire
·
Epidemics
·
Flood and landslide
Student Health program
·
The Health in-charges and health captains should look at all
health issues of the students.
·
The sick students who are not able to dine on the regular meal
that is provided, the captains and the in-charge in consultation with the mess
in-charge will arrange specially prepared food for them. However, this food
will not be for all the sick who can dine on the regular meals. This is to
discourage unnecessary expenditure and undue provision to those who are not
genuine sick students.
·
All students will be provided boiled water from the school
kitchen.
·
The in-charges to keep the health records of all the students.
·
Invite health personnel for annual health check up and to update
the students’ health record.
·
Students health record to be maintained in data base.
Co-curricular
Activities
The school will try and complete all
curricular activities of the school in the first part of the year so the second
half can be focused into academics. However, the interested children can go
into the games fields during the games time even in the second term.
Specific
responsibilities of the Head for Co-curricular Affairs
Ø Supervise
games and sports/club/scouting/literary and other co-curricular activities as
per school calendar and the external activities as per the
Dzongkhag/Regional/National directives in consultation with members of the
Co-curricular Affairs Committee.
Ø Design
and monitor activities related to co-curricular affairs in consultation with
the members.
Ø Serve
as a member of the school management, discipline, admission and other important
committees.
Ø Delegate
job responsibilities to other members during various competitions.
Ø Mobilize
adequate resources in consultation with the concerned Coordinators and school
authorities well ahead of the implementation of the co-curricular activities.
Roles
and Responsibilities of the Games & Sports Coordinator
Ø Co-ordinate
all games and sports activities in consultation with the Co-curricular Affairs
Head and other members of the Games & Sports Committee.
Ø Maintain
the stock register for all games and sports equipments.
Ø Develop
action plan, fixtures, etc. in consultation with other coordinators.
Ø Maintain
records of all competitions.
Ø Work
out the total amount of fund required for all activities in consultation with
the Co-curricular Affairs head and other members of the Games & Sports
Committee.
Ø Coordinate
morning P.T.
Roles
and Responsibilities of the Cultural Coordinator
Ø Co-ordinate
all house cultural programs.
Ø Maintain
stock register of all cultural items.
Ø Maintain
records of all competitions.
Ø Draw
schedule of the various competitions in consultation with other coordinators.
Ø Work
out a budget proposal for the activities.
Ø Organize
the Welcome and Freshers’ Night.
Ø Organize
the Annual School Variety Concert after the conduct of all cultural
competitions.
Ø Select
the school dancers (20 boys and 20 girls).
Roles
and Responsibilities of the Literary Coordinator
Ø Co-ordinate
all literary activities.
Ø Maintain
records of all competitions.
Ø Draw
schedule of the various competitions in consultation with other coordinators.
Ø Develop
the literary corner.
Ø Maintain
accounts of the expenditure incurred during the competitions.
Ø Co-ordinate
and work out the roster for the morning speech and weekly news.
Ø Organize
the Reading Week.
Roles
and Responsibilities of the Club Coordinator
Ø Develop
aims and objectives of the club.
Ø Draw
action plan of the club activities.
Ø Co-ordinate
the club activities.
Ø Maintain
the accounts of the club (whichever is appropriate).
Ø Prepare
a budget proposal in the beginning of the year.
Roles and Responsibilities of SAP
Coordinator
Ø Monitor
the agriculture work on timely basis.
Ø Prepare framework of year-round
activity.
Ø Submit proposals to school authority.
Ø Seek assistance from Dzongkhag
Agriculture sector.
Ø Formation of SAP club and elucidating
the plans.
Ø Teach students systematic method of
farming such as process of growing crops, intercropping, preparation and
application of fertilizers and transplantation.
Ø Coordinate any other activities and
programmes related to SAP.
Ø Maintenance
of tools.
1.
FOOTBALL
Ø
Football competition would be conducted three times a year for
both boys and girls. The mode of competition will be league cum knock-out.
1. Pick up tournament
2. Inter House Competition
3. Inter Class Competition
4. Rolling Trophy which will be open to
all.
Ø
The school football team for various tournaments will be
selected during the pick-up tournament which would be the first tournament of
the year.
2.
VOLLEYBALL
Ø
The volleyball tournament would be organized twice a year for
both boys and girls. The mode of
competition will be league cum knock-out.
1. Inter House Competition
2. Inter Class Competition
3. Pick up tournaments
Ø
The school volleyball team for various tournaments will be
selected during the intra school competitions.
3.
BASKETBALL
Ø
Basketball tournament will also be conducted two times a year
for both boys and girls. The mode of
competition will be league cum knock-out.
1. Inter House Competition
2. Inter Class Competition
Ø
The school basketball team for various other competitions will
be formed during the intra school tournaments.
4.
BADMINTON
Ø
Badminton tournament would be organized twice a year for both
boys and girls. The mode of competition will be league cum knock-out.
1. Inter House Competition
2. Open Tournament for students only.
Ø
The school players for the year will be selected during the
intra school competitions.
5.
TABLETENNIS
Ø
Table tennis competition would be conducted two times a year for
both boys and girls. The mode of competition will be league cum knock-out.
1. Inter House Competition
2. Open Tournament for students only.
Ø
The school players for the year will be selected during the
intra school tournament.
6.
CHESS
Ø
Table tennis competition would be organized once a year for both
boys and girls. The mode of competition will be knock-out.
1. Open Tournament for students only.
Ø
The school players for the year will be selected during the open
tournament.
7.
CARROM
Ø
Carrom competition would be conducted once a year for both boys
and girls. The mode of competition will be knock-out.
1. Open Tournament for students only.
8.
TAEKWONDO
Ø
Taekwondo competition would be conducted once a year for both
boys and girls.
1. Open Tournament for students only.
Ø
Form a Dzongkhag team for the National Level Tournament.
9.
TRADITIONAL
ARCHERY
Ø
Traditional archery tournament would be conducted once a year
for boys.
1.
An open selection for students will be held and form a school
team for the regional and national level tournament.
10. ANNUAL SPORTS DAY
Ø
The annual sports day would be organized during the first term
of the year.
1.
An open intra house selection for the students would be carried
out by the respective house masters/mistresses assisted by the games and sports
coordinator, during the primary round. The selected students from various
houses would compete once again amongst the various houses to select the
participants for the sports day. The best athletes in different disciplines
would be selected for the Intra Dzongkhag Sports Meet, Regional and National
level Games and Sports Meet.
Cultural
Activities
The cultural activities in the school
would form an important component of the school activities.
1. Cultural competition:
The cultural competition would be held during the 1st half of the
year. The competitions would be either inter house or inter class competition.
Besides, an open contest for students would be organized by the Cultural Club.
2. Cultural Talk:
The Cultural Club will also ensure that students are briefed on the values of
the Bhutanese culture.
3. Bhutanese Songs: The
Cultural Club would also ensure that all the classes learn and practice folk
songs and dances (at least one Boedra, one Zhungdra and one Rigsar every
year).
4. Choeshed Program:
The students will also be engaged in Choeshed program once or twice a year as
per the convenience of the school.
5. Daga dance star or pop star:
The cultural in-charges to see the
possibilities of the organizing such programs.
Literary
Activities
The literary activities would be
carried out throughout the year. All literary activities would be carried out
in the MPH except for a few. The literary activities would be conducted on
Tuesdays after the normal class hours. All activities must be organized
professionally. Following would be some of the literary activities:
1. Extempore
speech (Dzongkha & English)
2. Debate (Dzongkha & English)
3. Quiz (Dzongkha
& English)
4. Story
telling (Dzongkha
& English)
5. Lozey (Dzongkha)
6. Reading
Week
7. Spelling
competition
8. Etc.
These activities would be conducted as
inter house or inter class competitions, whichever is feasible. All such
competitions would have two participants (1 boy & 1 girl). Besides, the
participants should ensure that one is from the senior category and the other
from the junior category. To provide opportunity to maximum number of students,
no student will be allowed to participate in more than two such competitions.
The literary club should ensure that the judges for house competitions are
non-house masters and non-class teachers in case of class competitions.
School
Agriculture Program
The school agriculture program would
be carried out throughout the year.
1.
Farming:
The gardening work will be done by one of the classes. The class will fully
focus into the gardening while it will be exempted from the flower gardening as
it will comprise as the class GNH project for that particular class.
2.
3.
Piggery:
The school pigs will be washed every weekend by the various classes on a
rotational basis. The maintenance of the pig sty would be taken care of by the
members of the SAP Club.
4. Equipments:
The agriculture equipments of the school would be handed over to the respective
houses by the SAP Coordinator at the beginning of the year and the same should
be returned to the SAP Coordinator towards the end of the year by the house
masters/mistresses.
5. Maintenance of Records:
The agriculture products deposited in the school mess and other financial
records should be maintained by the house captain/master/mistresses and the
same should be made available to the SAP Coordinator.
Role of the following administrative
and managerial posts
Principal
The principal will be the overall supervisor and monitor
of the school administration and the management.
Following are the job division between
the Principal and the vice principal.
Principal:
a) Official correspondence
b) Teachers and staff attendance in the school
c) GNH project and clubs
d) Chair of the discipline committee
e) Staff meeting
f) Classroom observation of teachers
g) Look after School Agriculture Program
h) Staff Performance Evaluation
i)
Issuing students
admission card In the absence of VP
j)
Monitoring HODs
lessons
Vice Principal
1. Teachers’ attendance in the Classroom
2. Lesson observation of Dzongkha teachers
3. Look after Examination matters
4.
Teacher on Duty attendance
5.
Logbook maintenance and
management
6.
Looking after the school
Furniture distribution and management
7.
Chair of the School Mess
committee and hostel management
8.
Deputy chair of discipline
committee: contacting of parents of problem child.
9.
Look after the morning SUPW
10. Students attendance and leave
11. Issuing student admission card
12. Chair of School Development Fund
13.
Chair for cultural activities
(Driglam Namsha/Choeshe/prayer and songs and dances)
14.
Co-ordinate celebrations
(celebration committee)
15.
Officiate Principal without
having to be notified.
16.
Monitoring Dzongkha HODs lesson
plans
17.
Be party in the performance
evaluation of staff
18.
Look after the work of the
supporting staff
Roles and Responsibilities
Office Assistant
1.
Drafting, typing and dispatching
correspondence as per the directives of the supervisor.
2.
Assist the Officers in
administrative duties e.g. photocopying, binding, compilation of materials.
3.
Maintain office records and
files.
4.
Liaise with various people in
relation to official work.
5.
Attending to official visitors
6.
Looking after the work of sweepers of the school
7.
Updating and reporting the teachers attendance register
8.
Issue of TC , mark sheets and maintain issue register
9.
Maintain admission register
10.
Taking care of equipments in the office
Science Lab In-charges
·
Taking care of the lab equipments in the lab and maintaining
stock register.
·
Arranging the equipments before the practical classes
·
Cleaning and washing the equipment
·
Keeping the lab always clean
·
Making requisition of chemicals and equipments
·
Receiving and verifying the receipts of chemicals and equipments.
Computer lab in-charge
1. Taking
care of the lab and maintaining stock register of the computers and its
accessories.
2. Keeping
the computer ready before the class.
3. Keeping
the lab always clean.
4. Informing
the authority and the IT teacher of the maintenance work to be done.
5. Receiving
and verifying the receipt of computer and its accessories.
6. Keep
the computer lab open till 5 pm every day for the student to work and practice.
Library In-charge
·
Maintaining the stock of the library
·
Doing stock inventory every year
·
Being in the library from 8 am to 5 pm so the students and staff
can come and use the library.
·
Making requisition for the books
·
Being accountable for the books in the library
·
Frisking of students as they leave the library
·
Keeping the library clean throughout the year.
Vocational Instructor
1. In-charge
of the vocational activities in the school
2. Be
the furniture in-charge.
3. Maintain
inventory of the school furniture.
4. Maintain
issue and stock register of the furniture
5. Distribution
and handing taking of the furniture to the teachers and the students.
6. Repairing
and maintenance of furniture for the school.
7. Keeping
all necessary tool for the school readily available when required.
8. Looking
after the electrical appliance of the school along with Kalurum.
Physical Instructor
1. Coaching
students
2. Planning
and preparing games and sport timetable
3. Implementing the school games and sports plan
4. Preparing
and procuring school games and sports items
5. Taking
care of sport and games items.
Sweepers
1. Cleaning
the Administrative block and library
2. Cleaning
the dining hall and its surrounding after breakfast and lunch
3. Locking
and opening office in the evening and morning.
4. Receiving
calls and being in-charge of the telephone for-481135
5. Preparing
and serving tea during meetings and guests
6. Taking
letter to the Dzongkhag office and Bank
7. Taking
care of the officer equipments in the principal, vice principal and staff
rooms.
8. Taking
care of plates and cups
9. Taking
notices and bringing back with work done.
Kaluram
1.
Taking
care of light and water system.
2.
Putting
off the street light in the morning and on in the evening.
3.
Taking
care of the water timing and accordingly following it
4.
Maintenance
of school properties.
5.
Monitoring
and keeping vigilances of the school property the students are handling and
reporting the authority immediately.
Care
taker
1.
Opening
and locking school gates
2.
Monitoring
the movement of visitors in the school
3.
Monitoring
the movement of school property out of the school
4.
Helping
in the maintenance work of the school
5.
Monitoring
the school fencing and keeping the school updated with the intactness of the
fencing and then maintaining
6.
Keeping
the cattle out of school campus.
7.
Monitoring
and keeping vigilances of the school property the students are handling and
reporting the authority immediately.
8.
Night
patrolling
Dry sweeper
· Sweep the
administrative block two times a day
· Sweep dining
hall two times
· Will maintain
cleanliness of the school library
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